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Reunion Planning
Reunion Services - The Personal Touch Promise
| "Let no one ever come to you without leaving better and happier." |
| - Mother Theresa |
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We believe your reunion is for connecting with others and making sure each person leaves "better and happier". That's why we want to make your planning easier by providing the best services for you and your group. We promise your Fond du Lac reunion will receive the dedicated, personal attention you deserve.
Tana - Your Reunion Planning Assistant
Check what hotels are available, where to have a group tour or names of caterers all in one easy call! Our Sales Manager, Tana, will work with you from beginning to end to ensure all the "little things" are in place.
For planning assistance & resources:
Tana Laudolff
tlaudolff@fdl.com
Toll Free: 800-937-9123
Local: 920-923-3010
Services List:
 Pre-Planning
- Pre-event counseling
- Listings of hotels, parks and other meeting facilities
- Check location date availability and rates
- Collect proposals from hotels
- Arrange & host inspections of available locations
Event Assistance
- Personalized & blank name badges
- Volunteer registration assistance
- Entertainment listings & recommendations
- Signature lighthouse logo folders
- Folder stuffing assistance
- Visitors Guides & other area information
- Welcome letters for each attendee
- Welcome banner at your meeting site
- Community leader welcome
- Media/News releases
- Referrals to area businesses offering other needed services
- Fond du Lac themed raffle/drawing prizes
- A special, limited edition Fond du Lac lighthouse print for a special guest or VIP
Special Services Requests
If you need a service not listed, we will try to accommodate your needs. Some special request services available free or at minimal charge on a per group basis could include: mailing assistance, graphic or computer design assistance, event ticket design, copies
* Full list of free services available to groups utilizing 25 or more sleeping rooms. If you have less sleeping rooms call the Convention & Visitors Bureau to discuss services available for your group.
Building Your Reunion Profile
- If possible, the number of people attending (adults/children)
- Some history of past reunions such as:
- What cities you've been to
- Average number of family members who attend
- Types of activities
- Type of space you wish to hold events (hotel, park, etc.)
- Preferred dates you need the space & an alternative date
- Price ranges for meeting space & hotel guest rooms
- Number of sleeping rooms you will need at hotels
- For family reunions - number of family units who use the same room & need roll-away beds
- Will your attendees pay for rooms as a group, or each make separate reservations?
- Do you need a separate hospitality room or registration space at the hotel?
- How many meals do you need?
- For banquets: How many people do you need to seat? How much would you like to spend per person? Do you need audio-visual equipment?
- Will you need transportation, such as a shuttle bus, at any time during the event?
Tips for Working with Hotels & Other Facilities
- Start planning at least one year in advance in order to reserve the space you need. Hotels are often booked 2 years or more ahead.
- Remember, late September through March is off-season for most hotels. Room rates may be lower but outdoor attractions & activities may be closed.
- You can typically get a block of rooms reserved at a hotel for 10 or more sleeping rooms.
- Ask your hotel:
- Do they offer a complimentary room per a certain number of reserved sleeping rooms?
- Do they require room deposits? Deposits for food or other?
- What services do they offer?
- What is the deadline to make reservations before a block is dropped? (Usually 3 weeks prior to event)
- If some members decide to come in prior or stay longer, will their rate remain the same?
Tips for Holding a Reunion in Fond du Lac
- Contact the Convention & Visitors Bureau when you begin planning!
- Don't plan during the annual EAA show! Last week in July & first few days in August. * Ask about group rates - Many attractions in Fond du Lac & the surrounding area offer group rates or special hours for 10 or more people. Ask the attraction or the Convention & Visitors Bureau for details.
- Remember to confirm all reservations, payments, activities and other details one or two weeks prior to the event.
- The Convention & Visitors Bureau does not offer free trinkets or other items for goodie bag items. We can give you general suggestions for gathering goodie bag donations in the city.
Fond du Lac Souvenirs
Buy Fond du Lac souvenirs for:
- Commemorating your event
- Gifts to key people
- Goodie bag items
- Fundraiser
- Publicity at the event a year prior to yours
Many souvenirs are available to groups at cost or discounted. Souvenirs include:
Reunion Resource Links
Request for More Information
For planning assistance & resources:
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